The MidAmerica GIS Consortium policies regarding cancellations, refunds, & substitutions for paid events are as follows.
Refund Requests
All MAGIC conference cancellations and requests for refunds must be made in writing as indicated below. Requests must be sent to the MAGIC Chair. Requests may be e-mailed or mailed. Telephone requests will not be honored.
Refund Deadline
For attendees to receive a full refund MAGIC must receive written requests no later than 30 days prior to the first day of the conference or event.
Returned Check Policy
If any checks are returned because of insufficient funds, MAGIC will charge a $35 fee. Registrants will also be required to pay the amount MAGIC is charged by the financial institution that returned the check. MAGIC reserves the right to refuse to honor future checks submitted by violators.
MAGIC Hosted Event Cancellation
In the event that MAGIC cancels an event for any reason MAGIC will offer a full refund to the attendees.
Emergency Illness or Death of Registrant or Immediate Family Member
Refunds may be granted if an attendee is unable to attend the conference due to a family death, illness, or other extraordinary circumstance. In such a circumstance, the MAGIC Chair must be contacted by phone, letter or e-mail.
Registered Attendee Substitution
In the event that a registered attendee from your agency in unable to attend the event, MAGIC will allow someone else from your agency to attend in their place at no additional fee.
Negligent / Pending Payment Policy
MAGIC reserves the right to refuse registration / membership to individuals or agencies that have outstanding payments until the overdue payment is rendered to MAGIC.
Refunds will be made in the following ways
For payments received by credit or debit cards, the same credit / debit card will be refunded. For payments received by check a check will be sent to the original payee. MAGIC reserves the right to process refunds after conference concludes.
To request a refund, contact the MAGIC Chair at:
MidAmerica GIS Consortium
Conference Refund Inquiry
PO Box 4533
Lawrence, KS 66046
Email: admin@magicgis.org
